Workforce planning
Build rotas for teams and sites with visibility into required staffing.
Scheduling is not only about filling shifts; the team must also have the right mix of people and skills.
Aiana / Product
Planning & Time
From staffing to clock-in: connected workforce planning and time.
Plan teams around availability, working arrangements and required skills. Track time, absences and exceptions.
Connected platformConfigurable workflowsRole-based access
AIANA
How the flow works
One connected HR flow
How the flow works
- 01
Availability
- 02
Schedule
- 03
Time entry
- 04
Review
From hiring to growth, in one flow.Aiana
Teams and availability
The right people at the right moment.
Connect staffing, availability and time registration so schedules are clearer and exceptions easier to follow up.
- Schedules
- Availability
- Time tracking
Features
How this module connects
From staffing to clock-in: connected workforce planning and time.
Planning and time tracking belong together, although a scheduled shift is not the same as time actually worked. Availability, contracts, absences and required skills all influence staffing decisions. Recorded hours and exceptions then need appropriate review in the context of organisational policies and applicable rules.
Resource planning
Allocate available people and resources across projects, teams and assignments.
Resource planning spans projects, teams and assignments rather than one shift schedule.
Time clock
Record clock-in and clock-out times for follow-up in the time management flow.
A time clock records events, but their meaning depends on the schedule and working arrangement.
Time tracking & balances
Track worked hours, positive and negative balances and entries requiring review.
Time tracking separates scheduled time, recorded work and hours awaiting confirmation.
Absences & leave
Use leave requests and absences as inputs to availability and planning.
An approved absence immediately affects an employee’s availability.
Approvals & planning rules
Configure checks and approvals for staffing, working rules and exceptions.
A proposed schedule or an unusual time entry may need checking before it becomes final.
One connected HR flow
How the flow works
Plan teams around availability, working arrangements and required skills. Track time, absences and exceptions.
01Availability
02Schedule
03Time entry
04Review
One connected HR flow
Explore more
FAQ
Frequently asked questions
How does this connect with other modules?
Aiana is designed as a connected HR platform. Data and process steps can be linked across modules, with permissions by user and organisation.
Can permissions and workflows be tailored?
Roles, approvals and process rules are designed to be configured by organisation. The exact setup depends on the selected modules and requirements.
How are oversight and privacy handled?
Data follows configured access and retention policies. HR retains oversight of decisions and exceptions.
See Aiana in a demo
Explore how this module fits your organisation and processes.