Smart checks & signals
Highlight missing documents, unusual time balances and other items requiring follow-up.
A smart check should identify the data that need attention and the person responsible for follow-up.
Aiana / Product
AI & Custom Workflows
Configure checks, alerts and approvals around your organisation.
Combine AI-assisted signals with configurable rules for payroll, documents, time, staffing and skills. Keep exceptions and decisions under human review.
Connected platformConfigurable workflowsRole-based access
AIANA
How the flow works
One connected HR flow
How the flow works
- 01
Trigger
- 02
Rule check
- 03
Approval
- 04
Follow-up
From hiring to growth, in one flow.Aiana
Rules and automation
Fewer scattered checks. Clearer follow-up.
Bring signals, alerts and approvals together in understandable workflows, while keeping decisions with people.
- Checks
- Notifications
- Workflows
Features
How this module connects
Configure checks, alerts and approvals around your organisation.
Automation is useful only when triggers, checks and accountable owners are clear. HR signals may originate from documents, time records, staffing and employee changes. Aiana therefore describes configurable workflows and AI-assisted checks, with human review where judgement, policy or personal data is involved.
Custom workflow builder
Define triggers, conditions, owners and next steps by organisation.
A workflow defines the sequence of events and actions: what starts it, which conditions apply and who needs to act or approve?
Working rules & policies
Check data against configured agreements, joint committees and applicable rules. A signal does not replace legal review.
Statutory employment rules and company policies are not the same thing.
Approvals & exceptions
Route exceptional requests, such as additional access permissions, to the right approver.
A request may follow a normal route or require extra review because it is exceptional.
Planning, staffing & skills
Check planned shifts against availability, minimum staffing and required qualifications.
A schedule can look complete yet still have a staffing issue because of absence, insufficient coverage or a missing qualification.
Human oversight & privacy
Use scoped access, traceable decisions and appropriate retention rules.
AI and automation must not create unrestricted access to employee information.
One connected HR flow
How the flow works
A straightforward example of an HR workflow. Steps and approvals depend on your organisation’s configuration.
01Trigger
02Rule check
03Approval
04Follow-up
A workflow in Aiana
From request to follow-up, step by step.
A simple example. A request is checked, then approved or returned for changes. The employee is notified. Your organisation defines the rules.
Start
RequestEmployee submits a request.
ReviewHR checks the details and rules.
ApprovedThe request moves forward.
UpdateMore information is needed.
NotificationThe employee is informed.
One connected HR flow
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FAQ
Frequently asked questions
How does this connect with other modules?
Aiana is designed as a connected HR platform. Data and process steps can be linked across modules, with permissions by user and organisation.
Can permissions and workflows be tailored?
Roles, approvals and process rules are designed to be configured by organisation. The exact setup depends on the selected modules and requirements.
How are oversight and privacy handled?
Data follows configured access and retention policies. HR retains oversight of decisions and exceptions.
See Aiana in a demo
Explore how this module fits your organisation and processes.