Recruitment & ATS
Jobs, candidates and interviews
The all-in-1 AI platform for all your HR processes
Recruitment, HR, planning and growth in one intelligent platform. Automation that connects your processes.
INTERACTIVE PRODUCT PREVIEW
Demo preview
One flow for recruitment, HR and development
See how the main modules share the same employee context.
Core HR
Records, documents and permissions
Planning & time
Schedules, time clock and absences
Learning & growth
Skills, training and feedback
How the features connect
- Candidate → onboarding → employee → growth
- HR and IT tasks stay connected
INTERACTIVE PRODUCT PREVIEW
Demo preview
From candidate to the right match
Candidates, vacancies, talent pool and interview scheduling in one view.
Job openings
Role requirements and skills
Candidates
Pipeline and history
Matching
Skills and relevant experience
Interviews
Scheduling and follow-up
How the features connect
- Example: vacancy → screening → interview → selection
- A recruiter always reviews the final result
INTERACTIVE PRODUCT PREVIEW
Demo preview
Consistent screening with adaptive questions
The AI interviewer supports the conversation based on role requirements. Human review remains decisive.
Criteria
Required skills and role context
Screening
Structured questions
Follow-up
Follow-up questions based on answers
Decision
Recruiter review
How the features connect
- AI helps structure answers, but does not select candidates autonomously
- Evaluation criteria remain transparent
INTERACTIVE PRODUCT PREVIEW
Demo preview
AI as a control layer in core HR
AI checks information against configured rules, flags exceptions and helps workflows prepare the next action.
Data checks
Flag missing fields
Rule checks
Check configured HR rules
Alerts
Escalate exceptions to HR
Automation
Prepare follow-up actions
How the features connect
- Example: hiring → employee record → accounts → onboarding
- Tasks and owners stay visible
INTERACTIVE PRODUCT PREVIEW
Demo preview
One central employee record
Employee details, roles, documents and permissions in one connected workspace.
Employee record
Employee context
Organisation
Roles and teams
Documents
Templates and signatures
Self-service
Requests and notifications
How the features connect
- Employees and users have separate roles
- HR oversees approvals
INTERACTIVE PRODUCT PREVIEW
Demo preview
Planning and hours in sync
Workforce planning, availability, time clock, time tracking and leave together.
Schedules
Shifts and availability
Time clock
Clock-in and clock-out
Time
Hours and exceptions
Leave
Requests and approvals
How the features connect
- Planning and time in one flow
- Permissions determine who sees which information
INTERACTIVE PRODUCT PREVIEW
Demo preview
Development as a continuous flow
Skills, training and learning goals connected to roles, employees and jobs.
Skills
Profiles and matching
Training
Learning paths and certificates
Knowledge
Available resources
Goals
Growth and follow-up
How the features connect
- Skills connect recruitment and learning
- Goals stay connected to employees
INTERACTIVE PRODUCT PREVIEW
Demo preview
Goals, feedback and development
Check-ins, reviews and growth goals make talent development measurable.
Goals
Results and growth areas
Feedback
Conversations and follow-up
Reviews
Review meetings
Skills
Target skills
How the features connect
- From goal to learning action and review
- Transparent overview for authorised roles
INTERACTIVE PRODUCT PREVIEW
Demo preview
Requests without scattered inboxes
Employees find HR and IT support in one self-service environment.
HR services
Questions and requests
IT services
Equipment and licences
Approvals
Approval workflow
Follow-up
Request status
How the features connect
- Questions and tasks remain traceable
- User and employee roles stay separate
INTERACTIVE PRODUCT PREVIEW · PAYROLL
Concept
Payroll in the same HR context
An example of how payroll data and checks can be visible in one employee flow.
Payroll data
Basic data per employee
Variables
Hours and absences as input
Check
Statuses and approvals
Export
Preparation for processing
How it all connects
- Checks and employee data in one view
- Employee data provides the central context
INTERACTIVE PRODUCT PREVIEW · BENEFITS
Concept
Manage benefits in one overview
An example of how benefits, employees and administrative choices connect.
Benefits
Overview per employee
Assignment
Which scheme applies to which role
Documentation
Relevant documents
Follow-up
Request status
How it all connects
- Assigned schemes in a single employee record
- Benefits, documents and requests connected
INTERACTIVE PRODUCT PREVIEW · FLEXIBLE BENEFITS
Concept
Benefit choices in one place
Conceptual product view of individual flexible-benefit choices.
Choices
Available options
Budget
Available budget overview
Request
Selected option
Approval
Administrative follow-up
How it all connects
- Choices can be tied to individual agreements
- Individual choices with a clear approval step
INTERACTIVE PRODUCT PREVIEW · MOBILITY BUDGET
Concept
Mobility options in one place
Example navigation for a mobility budget connected to an employee.
Budget
Allocated budget
Choices
Mobility options
Supporting documents
Documents and requests
Follow-up
Administrative progress
How it all connects
- Budget, mobility options and evidence together
- Requests and follow-up in one connected overview
1 flowFrom hiring to
growth
growth
HR + ITSelf-service in
one portal
one portal
WHY AIANA
Four promises no HR platform has dared bring together.
Other tools make you choose: automation or control, breadth or depth, standardisation or customisation. Aiana brings it all together in one platform.
Automation
AI checks. Workflows deliver.
AI works as a control layer in core HR: it checks data and process steps against configured rules, identifies missing information and flags exceptions. Automation connects the next actions, while HR stays in control.
- AI checks on data and configured HR rules
- Alerts for exceptions or missing information
- Workflows with human review and approval
Fully sovereign
Your data. Your ground. Your rules.
No data quietly crossing the ocean. Aiana and your data are hosted entirely in Western Europe, under European law, and designed with GDPR and the EU AI Act in mind.
- 100% hosted in Western Europe
- No hosting outside the EU
- GDPR and EU AI Act by design
All-in-one
Features you won't find together elsewhere.
Recruitment, core HR, planning, time clock, learning, skills, performance and a combined HR/IT portal work on one data model.
- HR + IT self-service in one portal
- Planning, time clock and skills connected
- One source of truth
Tailored to your organisation
Your processes. Not ours.
Every organisation is different. Aiana adapts to your structure, workflows and rules, not the other way around.
- Workflows and approvals built around your processes
- Roles, permissions and structure tailored to you
- Switch modules on or off as needed
PRODUCT
Everything you need, in one platform.
HR processes in one connected platform, with payroll and AI automation at the core.
Recruitment & ATS
Hiring, AI interviews, talent pool, matching and a custom careers site.
Core HR, Onboarding & Offboarding
Employee records, onboarding and offboarding.
Planning & Time
Workforce and resource planning, time clock and time tracking.
L&D
Learning paths, knowledge, certificates and skills.
Performance
Goals, feedback, check-ins, reviews and growth.
HR & IT Service
Self-service, tickets, access, approvals and service workflows.
Payroll & Benefits
Payroll data, benefits, flexible-benefit plans and mobility budgets.
AI & Custom Workflows
AI checks, rules, alerts and connected workflows.
AI & CUSTOM WORKFLOWS
Smart checks. Workflows tailored to you.
Aiana connects information from payroll, employee files, planning and development. Configurable rules reveal exceptions and can trigger the right action or approval.
Every company works differently. Decide when checks run, which conditions apply and who takes the next step.
Configurable rulesAI-assisted alertsHuman approval
EXAMPLE WORKFLOW
Customised
Request additional access
- 01
RequestEmployee requests an additional permission
- 02
CheckCheck role, conditions and internal policy
- 03
ApprovalForward to the right HR or IT owner
- 04
CompletionRecord the decision and notify those involved
Configure each step around your own conditions, roles and approvals.
Turn HR data into targeted checks
Examples of rules organisations can configure for their own processes.
Payroll & salary variables
Flag missing payroll input, inconsistent data or unapproved variables before further processing.
Missing documents
Check that required certificates, contracts and employee documents are present, and create a task or reminder when needed.
Positive & negative balances
Compare time and leave balances with configured thresholds. Follow up anomalies, missing entries or corrections.
Schedules & staffing
Check scheduled hours, availability, absences and minimum staffing before confirming a schedule.
Skills by role or shift
Flag missing skills, certificates or qualifications needed for a planned team.
Law & company policy
Checks based on configured employment rules, joint committee, collective agreements and internal policies. HR can review exceptions.
Your HR process defines the workflow.
Discuss your workflows
From an alert or extra check to mandatory approval: configure steps based on organisation, role, situation and applicable rules.
WHO IT'S FOR
Built for teams that help people grow.
Aiana adapts to how you deliver HR services, recruit talent, manage employees or support development.
HR service providers
Manage multiple clients, processes and employee journeys in one consistent workspace.
Learn more →
Recruiters
From job posting to selection, adaptive AI interviews, matching and onboarding in one candidate context.
Learn more →
Your company's HR team
Bring recruitment, HR, scheduling, development and employee services together for your organisation.
Learn more →
Learning & development teams
Connect training, certificates, skills, learning paths and performance with the same employees and roles.
Learn more →EMPLOYEE JOURNEY
From hiring to growth, in one flow.
The same employee, role, skill and organisation data follows the entire employee journey. AI helps prepare, accelerate and automate processes.
Attract
Job openings that reach the right talent.
Hire
Matching, selection and interviews.
Onboard
Accounts, equipment and workflows.
Plan
Scheduling, capacity and time clock.
Develop
Learning, skills and development.
Perform
Goals, feedback and reviews.
Offboard
Access, equipment and offboarding.
DEVELOPMENT
Software should bring structure without losing the human touch.
Aiana connects learning, skills and performance within the same employee context. Development, planning and follow-up become part of one flow.
LearningTraining, certificates and learning paths.
SkillsSkills for employees, roles and job openings.
PerformanceGoals, feedback, check-ins and reviews.
FAQ
Your questions, answered.
Clear answers about Aiana and the platform's core features.
Aiana is an integrated HR platform for recruitment, onboarding, employee management, planning, learning, skills, performance and HR & IT self-service, enhanced by AI automation.
Aiana is designed for HR service providers, recruiters, internal HR teams and learning & development professionals.
The AI interviewer screens candidates consistently against predefined job criteria. Questions adapt to their answers. Recruiters use the results as support; people remain responsible for the final decision.
The Aiana environment and data are hosted entirely in Western Europe, with no hosting outside the EU. Processing is designed around European law, GDPR and relevant EU AI Act requirements.
AI supports checks of HR information and processes. It can identify missing data, inconsistent values and potential next steps using configured rules. A responsible employee stays involved in decisions and exceptions.
Roles and permissions determine who can access information, request changes or approve actions. A user is not necessarily an employee, for example an external HR service provider.
Aiana is designed to integrate with other business software through APIs and connectors, depending on the APIs and integrations available.
Yes. Planning, shifts, availability, time clock, time tracking, absences and approvals work together in the same environment.
Yes. Training, certificates, skills, goals, feedback, check-ins and reviews can be linked to employees and roles.
Yes. Workflows can launch or close tasks involving documents, accounts, licences, equipment, access rights and internal responsibilities.
Custom workflows let you adapt steps, conditions, alerts and approvals to your organisation. For instance, an access request can require a manager's or HR's approval before IT processes it, or a missing required document can trigger an alert.
Payroll checks can highlight missing salary variables, incomplete employee records, time entries and unapproved data. Automatic exports to external payroll software depend on the specific integration.
Organisations can configure thresholds and exception rules for time and leave. Unusual balances can trigger a check, alert or approval. The organisation defines its applicable rules.
Scheduled shifts can be assessed against availability, absences, minimum staffing and required skills or certificates. Rules help highlight gaps before a schedule is approved.
Organisations are intended to configure applicable employment rules and internal policies in their workflows. Legal conditions must be entered, maintained and reviewed correctly. Automated checks do not replace legal or payroll advice.
The HR and IT service portal brings requests, tasks, equipment, licences and access into one process. Workflows route requests to the right owner based on their type.
Aiana is designed to connect data and processes through integrations and APIs. Availability and data exchange capabilities must be assessed for each system and its API.